Board Member Area

Below are a series of documents and links to useful information for your role. Note that meeting minutes have moved tothe BOTTOM of the page.

Miscellaneous Documents

Adobe acrobat icon ATAD’s master list of available documents
Board Members: If there is a document from this list that you would like published on the website, send an email to George.
Adobe acrobat icon Background Check Directions Note: This is for use for both host families and board member background checks.
Adobe acrobat icon Gary Simon Selection Process
Adobe acrobat icon ATAD Expense Reimbursement Form
Adobe acrobat icon ATAD Abbreviations, Acronyms and Definitions
Adobe acrobat icon The Values Americans Live By
Adobe acrobat icon New Board Member Orientation
Adobe acrobat icon Orientation Checklist for New Board Members & Program Chairs
Adobe acrobat icon Reporting Allegations of Sexual Misconduct
Adobe acrobat icon ATAD Expense Report

Host Family Forms

Adobe acrobat icon Host Family Reference Form
Adobe acrobat icon Host Family Notification Form
Adobe acrobat icon Host Families Program Evaluation Form
Adobe acrobat icon Host Family Interview Form
Adobe acrobat icon Host Family Pre Arrival Orientation
Adobe acrobat icon Host Family Orientation Attendance Sheet
Adobe acrobat icon Host Family Orientation Checklist
Adobe acrobat icon How Do You Do Things In Your Home
Adobe acrobat icon Host Family Responsibilities Versus Considerations

Americans Overseas Forms

Adobe acrobat icon ATAD Policies-Rules for American Students Going Overseas
Adobe acrobat icon Americans Overseas-Qualifications and Expectations
Adobe acrobat icon Americans Overseas Agreement
Adobe acrobat icon Americans Overseas Informational Change Form
Adobe acrobat icon Americans Overseas Committee Tasks
Adobe acrobat icon Americans Overseas Pre-Departure Orientation Checklist
Adobe acrobat icon American Overseas Students Post Arrival Orientation
Adobe acrobat icon Americans Overseas Pre-Departure Orientation
Adobe acrobat icon Americans Overseas Post-Arrival Orientation
Adobe acrobat icon ATAD Exchange Student Program Information
Adobe acrobat icon Americans Overseas Program Evaluation Form

International Students Forms

Adobe acrobat icon International Student Permission to Travel Form
Adobe acrobat icon International Student School Contact Form
Adobe acrobat icon International Student Contact Form
Please use this form to record your contacts with your International Student, Host Family, and school.
This form should be used by Program Chairs to document any issues involving International Students and/or their Host Families which require investigation and/or mediation.
Microsoft Word icon International Student Pre Departure Letter
Adobe acrobat icon Information Gathering Form for Issues Concerning International Students
This form is to be completed by the Program Chair if an International Student changes Host Family, address, school, or returns home early.
Adobe acrobat icon International Student Change Form
If your International Student will have completed their secondary schooling in their home country PRIOR to their exchange experience with ATAD, this form needs to be submitted.
Adobe acrobat icon Notification of International Student’s Prior Secondary School Graduation
Adobe acrobat icon International Student & Host Family Contact Report
Adobe acrobat icon International Students Program Evaluation Form
Adobe acrobat icon International Students Post Arrival Orientation
Adobe acrobat icon IS Orientation Family Action Plan
Adobe acrobat icon International Students Pre-Arrival Orientation
Adobe acrobat icon International Students Post-Arrival Orientation-Summer
Adobe acrobat icon International Students Re-Entry Orientation (pre-departure)

Culturegrams

Adobe acrobat icon France
Adobe acrobat icon Germany
Adobe acrobat icon Israel
Adobe acrobat icon Italy
Adobe acrobat icon Mali
Adobe acrobat icon Peru
Adobe acrobat icon Poland
Adobe acrobat icon Russia
Adobe acrobat icon Turkey

Board Member Roster

Adobe acrobat icon 2023-2024-ATAD Board of Directors.
Note: Board Member position descriptions are being added at the bottom of this page.

Host Families Roster

Adobe acrobat icon 2023-2024 ATAD Host Families Roster.

Board Member Training

Adobe acrobat icon State Department Coordinator Training document.
PowerPoint icon State Department training E-Learning module.
Microsoft Word icon State Department training questions.
Microsoft Word icon State Department training questions by category.
Microsoft Word icon State Department management review template.

Test of English Competency

Eligibility to be an ATAD inbound International exchange student requires that an inbound student pass a written and oral exam in English. Five links to the required testing files are below for viewing and downloading.

Note that the first file contains links to the other four files for ease of use when distributing to overseas liaisons.

[restrict …]Adobe acrobat icon A letter about the English test and its administration.

NOTE: The above file contains links to the other four required files![/restrict] [restrict …]Adobe acrobat icon Student version of test[/restrict] [restrict …]Adobe acrobat icon Administrator version of test[/restrict] [restrict …]Adobe acrobat icon Audio file for oral portion of test[/restrict] [restrict …]Adobe acrobat icon Test answer sheet[/restrict]

Below are the minutes of board meetings.

2024 Board Meeting Minutes

Adobe acrobat icon January
Adobe acrobat icon February

2023 Board Meeting Minutes

Adobe acrobat icon January
Adobe acrobat icon February
Adobe acrobat icon March
Adobe acrobat icon April
Adobe acrobat icon May
Adobe acrobat icon June

2022 Board Meeting Minutes

Adobe acrobat icon 2022 Annual meeting minutes
Adobe acrobat icon January
Adobe acrobat icon February
Adobe acrobat icon March
Adobe acrobat icon April
Adobe acrobat icon May

2021 Board Meeting Minutes

Adobe acrobat icon November

2020 Board Meeting Minutes

Adobe acrobat icon 2020 Annual meeting minutes
Adobe acrobat icon January
Adobe acrobat icon February
Adobe acrobat icon April
Adobe acrobat icon June

2019 Board Meeting Minutes

Adobe acrobat icon 2019 Annual meeting minutes.
Adobe acrobat icon January
Adobe acrobat icon February
Adobe acrobat icon April
Adobe acrobat icon May
Adobe acrobat icon June
Adobe acrobat icon September
Adobe acrobat icon October
Adobe acrobat icon November

2018 Board Meeting Minutes

Adobe acrobat icon 2018 Annual Meeting (June 4, 2018)
Adobe acrobat icon January
Adobe acrobat icon February
Adobe acrobat icon April
Adobe acrobat icon May
Adobe acrobat icon June
Adobe acrobat icon September
Adobe acrobat icon October
Adobe acrobat icon November

2017 Board Meeting Minutes

Adobe acrobat icon January
Adobe acrobat icon February
Adobe acrobat icon April
Adobe acrobat icon May
Adobe acrobat icon June
Adobe acrobat icon September
Adobe acrobat icon October
Adobe acrobat icon November

2016 Board Meeting Minutes

Adobe acrobat icon 2016 Annual meeting minutes (June 7, 2016)
Adobe acrobat icon January
Adobe acrobat icon February
Adobe acrobat icon April
Adobe acrobat icon May
Adobe acrobat icon June
Adobe acrobat icon September
Adobe acrobat icon October
Adobe acrobat icon November

2015 Board Meeting Minutes

Adobe acrobat icon 2015 Annual meeting minutes (June 2, 2015)
Adobe acrobat icon January
Adobe acrobat icon February
Adobe acrobat icon April
Adobe acrobat icon May
Adobe acrobat icon June
Adobe acrobat icon September
Adobe acrobat icon October
Adobe acrobat icon November

2015 Board Meeting Minutes

Adobe acrobat icon January
Adobe acrobat icon February
Adobe acrobat icon April
Adobe acrobat icon May
Adobe acrobat icon June
Adobe acrobat icon September
Adobe acrobat icon October
Adobe acrobat icon November

2013 Board Meeting Minutes

Adobe acrobat icon 2013 Annual meeting minutes (June 4, 2013)
Adobe acrobat icon September
Adobe acrobat icon October

2011 Board Meeting Minutes

Adobe acrobat icon September
Adobe acrobat icon October
Adobe acrobat icon November

Board Member Position Documents

This section is a work in progress as of 5/6/23. 🙂
Adobe acrobat icon General Board Member Requirements
Adobe acrobat icon Executive Committee
Adobe acrobat icon President
Adobe acrobat icon Treasurer
Adobe acrobat icon Secretary
Adobe acrobat icon VP-Americans Overseas
Adobe acrobat icon VP-Americans Overseas
Adobe acrobat icon Program Chair
Adobe acrobat icon Policy and Procedures Chair
Adobe acrobat icon Fundraising Chair
Adobe acrobat icon Webmaster
Adobe acrobat icon Publicity Chairperson
Adobe acrobat icon School Representative
Adobe acrobat icon State Dept Officer
Adobe acrobat icon School Representative
Adobe acrobat icon OutReach
Adobe acrobat icon Nomination Chair
Adobe acrobat icon CSIET
Adobe acrobat icon Host Families (HF)-Committee Member
Adobe acrobat icon Americans Overseas(AO)-Orientation Coordinator
Adobe acrobat icon Americans Overseas(AO)-Interview Coordinator
Adobe acrobat icon Activities Chair
Adobe acrobat icon Ten Reasons To Host
Adobe acrobat icon Program Timelines
Adobe acrobat icon Program Chair-Problem Solving